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Q&A: Accounts Payable


Invoices are occasionally entered for old vendors that aren’t used anymore, and we don’t always catch the mistake in time. Is there an alternative to deleting old vendors? We need to keep the vendors’ history.   Read More...


I need to print a check, but I want to use a date other than today. How can I accomplish this?   Read More...


We have transitioned to paying most of our bills online. How do we record those easily in APS?   Read More...


We are new to APS and need to print out 1099 Forms. However, when we try to print we get the message 'Nothing Printed'. What do I need to do to print my 1099 Forms?   Read More...


I need to print a check for someone, but I don’t want to add them as a vendor since it is unlikely that we will be paying this person in the future. Is there a way to enter an invoice and print a check if the payee is not a vendor in the software?   Read More...


We have a file that contains information for multiple invoices. Is it possible to import this type of file into APS so we don’t have to enter them one at a time?   Read More...


When I post my firm’s checks from Accounts Payable (APS) to General Ledger (GLS), there is no indication on the journal entries as to what vendor they belong to. Is there a way to automatically include the vendor on my journal entries?   Read More...


I created a new bank account in APS and now when I try to post my checks I get a message that the GLS Cash Account number is not defined for my new bank account. How do I correct this?   Read More...


We recently opened a new bank account. However, when adding new invoices, the bank account keeps defaulting to the previous one. Is there a way to automatically default to the new account?   Read More...


One of my vendors offers a 5% discount if paid within 10 days. Is there a way I can set it up so that if I pay within this period it automatically only pays the discounted amount?   Read More...


We had an invoice that was entered twice for a vendor. This resulted in a check being printed for double the invoice amount. Is there a way to avoid this in the software?   Read More...


I voided an old check last month that has since cleared. Now it is showing up on my current bank statement and I can’t complete my reconciliation. Can I reenter the check with the same check number so that I don’t have to waste a check?   Read More...


I entered an invoice in Accounts Payable and used an incorrect tcode for the associated Tabs3 cost. Will it make a difference whether I edit the entry in Tabs3 or in APS?   Read More...


Accounts Payable Q&A: Combine Vendor

January 2018    Tags: ,
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When looking at our Vendor List in APS, we noticed that we have a vendor that has two different vendor numbers. Is there any way to combine the two vendor numbers into one?   Read More...


We need to include more information on a check stub for a certain vendor; however, there is not enough space. Is there any way to add more information to the description?   Read More...


We have one check that we don’t want to include on a Vendor’s 1099 form this year. Can this check be excluded or do I have to void the record first and then enter it again after the forms are printed?   Read More...


I just entered an invoice for one of my vendors. When I try to print the check from the Print Checks window, nothing is printing. What could be preventing the check from printing?   Read More...