Accounts Payable Q&A: Combine Vendor

January 2018    Tags: ,

When looking at our Vendor List in APS, we noticed that we have a vendor that has two different vendor numbers. Is there any way to combine the two vendor numbers into one?

You can transfer all of the invoices and checks from one vendor to another using the Transfer Invoices function. Everything will then be on one vendor number and you can delete the vendor that you transferred everything from.

To transfer all invoices and checks from one vendor to another

  1. From the Maintenance menu, point to Invoice and select Transfer Invoices.
  2. In the Vendor section, select the desired vendors in the From and To fields.
  3. In the Invoice Type section, select Both.
  4. Select the Transfer Posted Check box.
  5. In the Invoice Range section, select the Beginning Ref # and Ending Ref #.
  6. Click OK.

Now that the transfer is completed, you can delete the unwanted vendor, effectively combining the two vendor numbers into one.

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