Accounts Payable Q&A: Manual Checks

March 2018    Tags: , ,

I voided an old check last month that has since cleared. Now it is showing up on my current bank statement and I can’t complete my reconciliation. Can I reenter the check with the same check number so that I don’t have to waste a check?

You can enter a manual check in APS using the same check number and information as the original. This will allow you to reconcile the entry since the check cleared.

To create a Manual Check

  1. From the File menu, point to Open and select Invoice/Manual Checks.
  2. Select the Vendor.
  3. Select the Manual Check checkbox.
  4. Enter the rest of information as it appeared on the voided check.
  5. In the Payment Information section:
    1. In the Check # field type in the original check #.
    2. In the Date Paid field, enter the date of the original check.
  6. Press Ctrl+S.
  7. Run the Post Checks program (Checks | Post Invoices/Checks | Post Checks).

Note: When using the same check # for a duplicate check after voiding the original, the check # will be shown on a Check Register twice when including voided checks. On the Check Register, the voided check will have “**VOID**” appearing in the Amount Paid column. The reentered check will show an “M” directly to the right of the Check Number.

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