Accounts Payable Q&A: Miscellaneous Vendor

September 2018    Tags: , ,

I need to print a check for someone, but I don’t want to add them as a vendor since it is unlikely that we will be paying this person in the future. Is there a way to enter an invoice and print a check if the payee is not a vendor in the software?

Yes, there is! A miscellaneous vendor can be set up for just this purpose. The Miscellaneous Vendor feature was designed to be used for “one-time” vendors so that you don’t have a multitude of vendors set up in your vendor file that you will never use again. You can enter a different name and address for each invoice or manual check that is entered for a miscellaneous vendor.

A miscellaneous vendor can be designated via the Vendor file (File | Open | Vendor) by selecting the desired vendor or creating a new vendor, and then selecting the Miscellaneous Vendor check box. Once the vendor has been set up, simply enter the desired address during Invoice/Manual Check Entry.

To enter an invoice for a miscellaneous vendor

  1. From the File menu, point to Open and select Invoice/Manual Checks.
  2. Select the desired miscellaneous Vendor.
  3. Click in the address block.
    1. In the Address Details window, enter the vendor’s name and address information.
    2. Click OK.
  4. Complete the remaining invoice/manual check fields as desired.
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