Accounts Payable Q&A: Miscellaneous APS Vendors

March 2020    Tags: , ,

We sometimes need to print a check for a business that we will likely not work with again. Do we always need to set up these types of businesses as Vendors in order to print a check?

You do not have to enter a vendor for every business for which you want to print a check. A Miscellaneous Vendor can be set up and used to print checks for those entities for which you will only write one check. You will be allowed to enter a different name and address for each invoice or manual check that is entered for a Miscellaneous Vendor.

To create a Miscellaneous Vendor

  1. From the File menu, point to Open and select Vendor.
  2. In the Vendor field, enter an unused number.
  3. In the Name field, enter a name for your miscellaneous vendor (e.g., “Misc Vendor”).
  4. Select the Miscellaneous Vendor check box.
  5. Press Ctrl+S.

When an invoice/manual check is entered for a Miscellaneous Vendor, the vendor name along with three address lines, city, state, and zip information is entered in the Address Details window of the Invoice/Manual Check file. This name and address information is saved along with the invoice or manual check entry; it is not saved in the vendor file.

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