Accounts Payable Q&A: Force GLS Amounts and APS Invoice Amounts to Balance

May 2020    Tags: , , ,

We recently noticed that some invoices entered in APS had different values than the journal entries that were posted to GLS. Is there a way to prevent this from happening on future invoice postings?

The GLS amounts and APS invoice amounts can be forced to match by changing a setting in APS Customization.

To force GLS amounts and APS invoice amounts to match

  1. From the APS Utilities menu, select Customization.
  2. On the General Ledger tab, select the Force GLS amounts and invoice amount to balance check box.
  3. Press Ctrl+S.

Now anytime that GLS information is created for an invoice, the remaining amount must be zero or the invoice will not be able to be saved.

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