Accounts Payable Q&A: Creating Recurring Entries

May 2021    Tags: ,

We have bills that we pay every month. Is there any way to have the invoices created automatically?

Recurring entries can be set up in AP and then added (posted) to the invoice file monthly in a batch. Rent, leases, parking, and mortgage payments are examples of recurring entries.

To add a recurring entry

  1. From the File menu, point to Open and select Miscellaneous.
  2. From the Recurring Entry tab, press Ctrl+N.
  3. Enter the desired information for the recurring entry.
  4. Press Ctrl+S.

Once recurring entries have been added, they can quickly be posted using the Post Recurring Entries program. All recurring entries are posted to the invoice file unless the recurring entry is on “hold”. The word “AUTO” (automatic) is posted to the Voucher field for each invoice created from a recurring entry.

To post recurring entries in AP

  1. From the Checks menu, point to Check Preparation and select Post Recurring Entries (Monthly).
  2. Click OK.
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