Feature Article: Transaction File List and Task Code Billing Report

January 2015    Tags: ,

If you need to report on fees, costs, or payments, the Transaction File List or Task Code Billing Report is your answer. Both reports have great flexibility and options. The Transaction File List and Task Code Billing Report have the same options with only a few exceptions.

  • Client tab – The Task Code Billing Report defaults to a Specific Status of Task Based.
  • Transactions tab – The Transaction File List has the option to select a range of Tcodes, whereas the Task Code Billing Report has the option to select a range of Phase/Task and Activity/Expense codes.
  • Options tab – When selecting an Export Data Format option other than None, the Transaction File List exports transaction codes, whereas the Task Code Billing Report exports task codes.
  • Format tab – The Transaction File List has a Transaction Code check box, whereas the Task Code Billing Report has a Task Code check box. The Transaction File List includes Task Based Billing transactions, but the Task Code Billing Report includes only Task Based Billing transactions.
  • Sort tab – In the Transaction File List, you can sort by Tcode or Cost Type, whereas in the Task Code Billing Report, you can sort by Phase/Task or Activity/Expense codes.

Other options that are available on both reports include showing both work-in-process and archived transactions, showing the source of the transaction (e.g., Billing, PracticeMaster, Accounts Payable, etc.), showing transactions based on either transaction or statement date, displaying up to 24 different fields, and much more. Additionally, both reports include three levels of sorting and subtotaling capabilities, which contribute to the overall flexibility of the reports.

The following are examples of when you may want to run a Transaction File List or Task Based Billing Report:

  • The court needs a copy of all work done on a case thus far. Run the report for only the one client, for fees only, and select both Work-In-Process and Archived.
  • The case is closed and you want a list of all costs that were billed. Run the report for only the one client, for costs only, and select Archived.
  • You want a list of all billed cost entries using a particular transaction code or task code for the current quarter. Run the report for the desired transaction code or task code, enter the desired date range, and select Archived.
  • You need to find a payment that was entered for the wrong client. Run the report for payments only, select the desired date range, and then use the Search function in the Preview window to look for the payment amount.
  • You want a list of everything that was billed last month by a particular timekeeper. Run the report for the one fee timekeeper, enter the desired date range, select Archived, and use a Date Selection of Statement.

For a closer look at the Transaction File List, including detailed examples and report setup, and a comparison to the Task Based Billing Report, visit Knowledge Base Article R11039, “How the Tabs3 Transaction File List Can Work for You.”

Share or Print this Article
No votes yet.
Please wait...

« PREV NEXT »


Comments are closed.