General Ledger Q&A: Alternate Account Order

September 2019    Tags: , ,

I need to subtotal my GLS accounts in a different order to report on income for a branch of the firm. I know I can re-order the accounts in my Chart of Accounts, but I’m hesitant to change the order because it is already in the order the firm typically needs. I only need this alternate order for reporting purposes; what can I do?

GLS has the ability to set an additional accounts order in your Chart of Accounts specifically for this purpose. This can be particularly useful when you need to subtotal accounts in more than one way.

To print reports using an alternate account order, you must first enable the use of an alternate account order. Once that is done, you can specify the alternate order in the Chart of Accounts.

To enable the use of an alternate account order

  1. From the Utilities menu, select Edit GLS Client.
  2. In the Client Number field, select 1.
  3. In the Options section, select the Allow an alternate account order to be defined in the Chart of Accounts check box.
  4. Press Ctrl+S.

To set up an alternate account order

  1. From the File menu, point to Open and select Chart of Accounts.
  2. Right-click in the Chart of Accounts and select View Alternate Account Order.
  3. Order the accounts as needed.

To switch back to Chart of Accounts Order, right-click in the Chart of Accounts and select View Alternate Account Order to remove the check mark.

To run reports using the alternate account order, select the Use Alternate Account Order check box on the Account tab of the desired report.

How helpful was this article? Rate it above.
Please wait...
Share or Print this Article

« PREV NEXT »


Leave a Comment