General Ledger Q&A: Renumber GLS Accounts

January 2020    Tags: ,

A few months ago I created a new account in GLS and journal entries have been entered for that account. However, our accountant has requested that we change the number of the account. Is there a way to change the account number without losing our journal entries?

The Renumber GLS Accounts function can be used to renumber any GLS account, even if journal entries have been posted for that account, or if it has an account balance.

To renumber an account

  1. From the Maintenance menu, point to Renumber and select Account.
  2. In the Old Account Number field, select the account you want to change.
  3. In the New Account Number field, enter the new number for the account.
  4. Click OK.

This process will automatically change all of the applicable journal entries, deposit slips, and recurring entries to the new account number.

Note: When you renumber an account in GLS it will automatically update the references to the old account number in Tabs3, APS, and TAS integration settings to the new number. However, any GLS report definitions and GLS Report Writer reports that use the old account number must be manually updated.

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