Billing Q&A: Progress Billing

February 2019    Tags: , ,

I need to send monthly statements to a new client, but the actual amount we’re going to bill them will not be determined until later. Does Tabs3 have a way to accommodate this?

Progress Billing allows you to bill a client toward an amount, even when you don’t know what that final billing amount might be. You can bill a set amount on a regular basis or for a single time, you can bill a different amount for each billing, or you can send statements that show the work done, but no amount due; it’s entirely up to you.

Progress Billing allows you to bill amounts that are unrelated to the actual hours spent working on the client’s case. These amounts are then maintained separately and are also appended to the client’s account receivable balance. Once the case has been resolved, a “reconciliation” statement is processed which applies the amounts you’ve billed toward the actual finished work. With progress billing, timekeepers do not receive credit for their billed work until the account is reconciled.

To enable Progress Billing

  1. From the File menu, point to Open and select Client.
  2. Select the desired Client ID.
  3. On the Billing Preferences tab, select the Progress Billing check box.
  4. Press Ctrl+S.

Once enabled, only fees with a Type 6 (progress fee) Tcode will be included on statements for the client. All other fees will stay in WIP until a “reconciliation” statement is processed for the client.

For more information on Progress Billing, including Type 6 tcodes and steps for generating a reconciliation statement, refer to the Billing Methods Guide.

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