Billing Q&A: Renumber Former Timekeepers

February 2020    Tags: ,

We have a new timekeeper starting next week, but we are close to our timekeeper limit. We do have several timekeepers that are no longer at the firm. Can we reuse these former timekeeper numbers for new employees?

We recommend setting aside one timekeeper number for former employees. You can then renumber old timekeepers into the timekeeper you set aside. This merges all of the data into one single timekeeper and frees up timekeeper numbers for new employees.

Caution: It is important to back up your data prior to running this program. If this program is interrupted for any reason, it will be necessary to restore your data files and rerun this program. You will be given the opportunity to make a temporary backup immediately after selecting this program.

To renumber timekeepers

  1. From the Maintenance menu, point to Renumber and select Timekeeper.
  2. In the Old Number column, enter up to five timekeepers who are no longer employed at your firm.
  3. In the New Number column, enter the timekeeper number you set aside for former timekeepers in each row.
    Note: Do not select the Overwrite check box.
  4. Click OK.

All of the transactions that were entered under the old timekeeper numbers will now be shown under the new timekeeper number.

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