Trust Accounting Q&A: Combining Payees

January 2020    Tags: Payees, Trust Accounting

When we generated the 1099 Report, we discovered a duplicate payee. Is there a way to combine the duplicates?

Payees can be combined by first deleting the payee that you want to keep, and then renaming the duplicate payee to the deleted payee name. Since payees can be specified in Trust Transactions without being added to the Payee file, deleting a payee from the Payee file does not affect the payee information in each transaction and when the new payee is renamed, it will reattach these transactions.

To delete a payee

1. From the File menu, point to Open and select Miscellaneous.
2. From the Payee tab, select the payee that you want to keep. Make sure this payee has the desired spelling and punctuation.
3. Delete the payee. (Note: This does not remove any associated trust transactions.)

To rename a payee

1. From the Maintenance menu, point to Renumber and select Rename Payee.
2. In the Old Payee field, select the payee that you want to rename.
3. In the New Payee field, enter the payee that you just deleted. This must be entered exactly as it appears on transactions.
4. Select the Modify existing transactions check box.
5. Click OK.