Our bank has started offering a Positive Pay service and we want to start participating. Does Trust have that capability?
Both Tabs3 Trust Accounting (Trust) and Tabs3 Accounts Payable (AP) include the ability to export a Positive Pay file which can be submitted to your bank.
To configure the Positive Pay export for the first time
- In the Quick Launch, search for and select “Positive Pay Export.” A First Time Configuration wizard will be displayed.
- Select the Bank Account you want to configure and then click Next.
- Specify which additional columns you want to include in the export file. If you are not sure which columns to include, contact your bank to determine their requirements.
- Specify whether to include voided checks in the export file and if so, which character to use as an indicator, then click Next.
- Specify the date range of the checks you want to export and click Next.
- Specify the location to which to save the export file and click Export.
You can now upload the export file to your bank. For future exports, any new checks added since the last export will be included by default.
For more information on using Positive Pay and steps to configure additional banks, see Knowledge Base Article R11833, “Exporting Checks Using Positive Pay.”
We opened a new bank account recently that is going to be our main operating account. We added the account to AP; however, when we add new invoices, they default to the old account. Is there a way to set the new bank account as the default?
The default bank account number that is used when entering invoices, manual checks, and EFTs is defined in Customization.
To change the default Bank Account
- In the Quick Launch, search for and select “Customization.”
- In the Default Bank field, enter the new bank account.
- Press Ctrl+S.
A new employee selected the wrong bank account for a new trust account. Is there an easy way to fix this, now that trust transactions have been entered?
The Renumber Trust Account utility can be used to change the bank account associated with a trust account.
To change the bank account associated with a trust account
- In the Quick Launch, search for and select “Renumber Trust Account.”
- In the Old Trust ID field, select the Trust ID that you need to change.
- In the New Trust ID field, select the same Trust ID.
- In the New Bank Number field, enter the bank account number to which you need to move this trust account.
- Click the Renumber button to complete this process.
Note: You cannot renumber a trust account with reconciled or combined transactions to use a different bank account. Additionally, the Trust ID and Bank number you are renumbering the account to cannot already exist.
Whether your firm works with Tabs3 General Ledger journal entries manually or integrates with Tabs3 Billing and Tabs3 Accounts Payable, it’s important to understand how journal entries are stored and tracked in General Ledger.
The Working with Journal Entries video walks you through the basics of entering journal records in General Ledger and provides insight on how to track journal activity using various resources.
Watch this three-minute video here:
Training Videos can be accessed at Tabs3.com/videos. You can also access the videos while in the software by selecting Help | Training Videos.
