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Q&A: Accounts Payable


I selected multiple expense accounts for a check that was posted last week, and now a question has come up regarding which accounts were used. Is there a way I can see the GLS journal entries that were created?   Read More...


We need a report that will show the oldest invoices that have not been yet paid. Is there a report in Accounts Payable that will list all invoices that have not been paid, sorted by due date?   Read More...


When we enter costs from Accounts Payable, we like to include both the name and vendor number in the description. Is it possible for these values to be included automatically?   Read More...


I have entered all of our invoices for the month and need to pay all of our vendors. I want to make sure I’ve got enough funds in my bank account to pay all of the outstanding invoices. Is there a report that can help me?   Read More...


Occasionally, we write checks to pay for business expenses that we cannot bill to a client; however, the Tabs3 Cost Entry window is still shown when we save these invoices. Is there a way to suppress this window when I’m paying for something that will not be reimbursed?   Read More...


One of our attorneys wants to change the aging periods on the Detail Aged Unpaid Invoice Report. How can we accomplish this?   Read More...


We have several recurring entries that we post each month. However, we are going to be skipping a single month for one of them. How can we keep one recurring entry from creating an invoice without deleting it?   Read More...


I need to review all of the costs that we advanced last month, and then determine if they are paid or not. Is there a report that I can run for this?   Read More...


Invoices are occasionally entered for old vendors that aren’t used anymore, and we don’t always catch the mistake in time. Is there an alternative to deleting old vendors? We need to keep the vendors’ history.   Read More...


I need to print a check, but I want to use a date other than today. How can I accomplish this?   Read More...


We have transitioned to paying most of our bills online. How do we record those easily in APS?   Read More...


We are new to APS and need to print out 1099 Forms. However, when we try to print we get the message 'Nothing Printed'. What do I need to do to print my 1099 Forms?   Read More...


I need to print a check for someone, but I don’t want to add them as a vendor since it is unlikely that we will be paying this person in the future. Is there a way to enter an invoice and print a check if the payee is not a vendor in the software?   Read More...


We have a file that contains information for multiple invoices. Is it possible to import this type of file into APS so we don’t have to enter them one at a time?   Read More...


When I post my firm’s checks from Accounts Payable (APS) to General Ledger (GLS), there is no indication on the journal entries as to what vendor they belong to. Is there a way to automatically include the vendor on my journal entries?   Read More...


I created a new bank account in APS and now when I try to post my checks I get a message that the GLS Cash Account number is not defined for my new bank account. How do I correct this?   Read More...


We recently opened a new bank account. However, when adding new invoices, the bank account keeps defaulting to the previous one. Is there a way to automatically default to the new account?   Read More...


One of my vendors offers a 5% discount if paid within 10 days. Is there a way I can set it up so that if I pay within this period it automatically only pays the discounted amount?   Read More...


We had an invoice that was entered twice for a vendor. This resulted in a check being printed for double the invoice amount. Is there a way to avoid this in the software?   Read More...