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Q&A: General Ledger


I created a new liability account in the Chart of Accounts. However, I later realized that it needed to be an income account instead. Can the Account Type be changed after saving the account?   Read More...


Is there a quick and easy way for me to see how much money is in each of my bank accounts?   Read More...


We used to maintain separate sets of books for our firm and its subsidiaries, but changed to one set of books a few years ago. However, now I need to run reports on one of the old subsidiaries and can’t remember how to do so. How can I access the older data to run my reports?   Read More...


I need to review one of our account’s monthly balances for the last two years. Can I do this without printing multiple reports?   Read More...


I want to see all journal entries that were entered on a certain date, regardless of their transaction date. Is there any report that will show this?   Read More...


We're looking at the reconciliation report current balance and comparing it to the current balance on the balance sheet. It matches this month, but didn't last month. Why is this?   Read More...


We have a few bank and credit card accounts that are very active, and it takes longer than we want to complete our monthly reconciliation. Is there a way that we can streamline this process to make it any quicker?   Read More...


I’m getting ready to close out my books for the year. Is there a function I need to run in the General Ledger Software to advance the current year?   Read More...


I’m the bookkeeper with our firm. I’m looking for a better way to track the firm’s cash flow over a given period. Is there a report in GLS that can help with that?   Read More...


Our accountant wants a list of all outstanding checks posted from APS as part of our year-end procedures. Is there a report for this?   Read More...


General Ledger Q&A: Comparing Budgets

September 2018    Tags: , ,
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I have budgets set up for some of my expense accounts. How can I determine how much of our budget we’ve actually used so far in 2018?   Read More...


I accidentally created a GLS account that already exists, and journal entries were added to it before I caught my mistake. How can I delete this duplicate account?   Read More...


I noticed my Retained Earnings on the Balance Sheet does not match the YTD Profit/Loss on the Income Statement. They are off by the balance carried forward in the retained earnings account from the prior fiscal year. How do I correct this?   Read More...


Is there a way to sort my journal entries into different categories, such as receipts and disbursements, so I can run separate reports on them?   Read More...


We entered a manual journal entry for a receipt into GLS. I am now trying to select this receipt to add to a deposit slip, but it isn’t included in the Select Receipts to Deposit window. Why is this?   Read More...


We are trying to reconcile our books for May, but we’re getting a message after we enter our statement balance saying that the Beginning Balance we entered from our statement doesn’t match the Calculated Beginning Balance. How can we correct this?   Read More...


We are running out of numbers after the decimal place in our Chart of Accounts. Is it possible to add an additional decimal place?   Read More...


Is there a way to print out the list of accounts without the inactive accounts?   Read More...


There is an account on our Balance Sheet that our accountant has said we should stop using, but it has a balance from last year. Is there a way that I can keep it from displaying on the report until we determine what to do with the remaining balance?   Read More...


At the end of the day I make a deposit to my bank for all payments received. However, they are separate transactions on my reconciliation. Is there a way to combine receipts on my reconciliation into transactions that match the deposits made at the bank?   Read More...