Accounts Payable Q&A: Electronic Refund

September 2023    Tags: Accounts Payable, EFTs

We sent a refund for a client as a bank transfer, rather than writing a check. How can we record this in Accounts Payable?

When sending money back to a client or through a direct deposit or electronic check, it’s best to use the Electronic Funds Transfer (EFT) type in the Invoice/Manual Check entry screen. Unpaid Invoices may also be changed to an EFT and will post along with your regularly printed checks when running the Post Checks/EFTs utility.

To enter a new EFT transaction

1. In the Quick Launch, search for and select “Invoice/Manual Check Entry.”
2. Select the desired Vendor.
3. Select a Transaction Type of EFT instead of Unpaid Invoice or Manual Check.
4. Enter any additional information normally and save.

Integration Note: If you need to do a payment adjustment in Tabs3 Billing and are prompted with “Are you going to write a check for the Reversal?”, you will still select “Yes” as if it were a check from Accounts Payable. This is to indicate in Tabs3 Billing that Accounts Payable is responsible for the General Ledger journal entries.