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Q&A: General Ledger


I’m the bookkeeper with our firm. I’m looking for a better way to track the firm’s cash flow over a given period. Is there a report in GLS that can help with that?   Read More...


Our accountant wants a list of all outstanding checks posted from APS as part of our year-end procedures. Is there a report for this?   Read More...


General Ledger Q&A: Comparing Budgets

September 2018    Tags: , ,
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I have budgets set up for some of my expense accounts. How can I determine how much of our budget we’ve actually used so far in 2018?   Read More...


I accidentally created a GLS account that already exists, and journal entries were added to it before I caught my mistake. How can I delete this duplicate account?   Read More...


I noticed my Retained Earnings on the Balance Sheet does not match the YTD Profit/Loss on the Income Statement. They are off by the balance carried forward in the retained earnings account from the prior fiscal year. How do I correct this?   Read More...


Is there a way to sort my journal entries into different categories, such as receipts and disbursements, so I can run separate reports on them?   Read More...


We entered a manual journal entry for a receipt into GLS. I am now trying to select this receipt to add to a deposit slip, but it isn’t included in the Select Receipts to Deposit window. Why is this?   Read More...


We are trying to reconcile our books for May, but we’re getting a message after we enter our statement balance saying that the Beginning Balance we entered from our statement doesn’t match the Calculated Beginning Balance. How can we correct this?   Read More...


We are running out of numbers after the decimal place in our Chart of Accounts. Is it possible to add an additional decimal place?   Read More...


Is there a way to print out the list of accounts without the inactive accounts?   Read More...


There is an account on our Balance Sheet that our accountant has said we should stop using, but it has a balance from last year. Is there a way that I can keep it from displaying on the report until we determine what to do with the remaining balance?   Read More...


At the end of the day I make a deposit to my bank for all payments received. However, they are separate transactions on my reconciliation. Is there a way to combine receipts on my reconciliation into transactions that match the deposits made at the bank?   Read More...


There are certain Liability type accounts that we want to show on our reports as a negative balance instead of a positive balance. Is it possible to flip the balance type for reporting purposes?   Read More...


I want to make sure that most users are limited as to how far back they can post Journal Entries into GLS. Is this possible?   Read More...


I just created a new account; however, the new account is not where I expected it to be in the chart of accounts. Why is this, and how do I get the account to be placed where I want it?   Read More...


We use payroll software other than PenSoft. How can we import our journal entries into GLS?   Read More...


When I preview a report, negative amounts show in red. However, when I print reports, the negative amounts are black. Is there a way to have the negative amounts print out in red when printing to a color printer?   Read More...


When I create and save a new account in the Chart of Accounts, I am prompted to create a paired account. Why do I get this prompt?   Read More...


I want to track the additions and changes made to our Journal Entry file just to make sure everything is accurate in our accounts each day. Is there a way to do this inside of General Ledger, or is there a report to show this information?   Read More...


I use GLS to track and reconcile my bank accounts, but is there a way to do the same for my credit cards as well?   Read More...