Accounts Payable Q&A: Re-enter Voided Check

May 2022    Tags: Accounts Payable, Checks

One of our vendors claimed they never received our check, so we voided it and sent a new one. Now they’ve deposited both checks. How can I add the original check back to AP?

You can add a manual check, which allows you to include a check number and the date paid.

To add a manual check

1. In the Quick Launch, search for and select “Invoice/Manual Check Entry.”
2. Select the desired Vendor.
3. Enter the invoice fields to match the original invoice.
4. Select the Manual Check option.
5. In the Payment Information section, enter the Check # and Date Paid fields to reflect the original check.
6. Press Ctrl+S.