Feature Article: Split Billing

March 2016    Tags: , , ,

Did you know that you can easily split fees and costs between multiple matters in Tabs3 Billing? The Split Billing program provides the ability to enter fees and costs once, but have multiple matters pay for them. You must first determine which client you will be entering fees and costs for; this is your “main client”. Next, determine which clients/ matters will be splitting the bill, and for what percentage each party will be responsible. You can now configure split billing for the client.

To configure clients for split billing

  1. From the File menu, point to Open and select Client.
  2. From the Split Billing tab, in the Client ID field, select the desired main client.
  3. Click the Add button to open the Split Billing Matter window.
    1. Select the desired Split Matter ID.
    2. Enter the desired Split Billing Percentages for the split matter.
    3. Enter the desired Statement Options settings for the split matter.
    4. Click OK.
  4. Repeat step 3 for each additional split matter. (Note: This may include the main client.)
  5. Select the desired Split Fee Options and Split Cost Options.
  6. Press Ctrl+S.

Fees and costs may be entered before and/or after configuring split billing, but keep in mind that when it comes time to perform the split, only those fees and costs entered for the main client will be split amongst all parties. Additionally, only Type 0 (Normal) and Type 5 (Miscellaneous) fee and cost transactions that are not on hold can be split.

When you are ready, you can run the Perform Split Billing program (Statements | Statement Preparation | Perform Split Billing). Transactions that have already been split cannot be split again so this program can be run as often as needed. The Perform Split Billing program should be run prior to generating statements every time in order to make sure that all transactions are billed appropriately.

If, after performing the split, you need to change the way in which transactions should be split, simply run the Undo Split Billing program (Maintenance | Transaction Related | Undo Split Billing). This program will revert all split transactions for the selected Main Client ID and Split Billing Ref # that are still work-in-process to their pre-split values. This provides a way to easily make adjustments as needed. If you have even one client who splits amounts due with other matters, and you’ve been splitting the fees and costs manually, make your billing easier by using the Split Billing feature in Tabs3.

For more information on split billing features, see Knowledge Base Article R11616, “All About Tabs3 Split Billing,” the Billing Adjustments Guide, and the Split Billing Training Video.

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