Feature Article: Data Search Options in PracticeMaster

May 2018    Tags: Conflict of Interest, PracticeMaster, Search

If you need to find data in PracticeMaster based on just a word or phrase, we have you covered! There are several ways to search in PracticeMaster to find what you need.

Search Box

The search box, which is available on the List tab for all files, the Matter Manager, and the Graphical Calendar, can be used to quickly search for all records that contain a specific string of text in any of the fields included in the currently selected column layout. You can optionally search for different text in multiple fields at one time. You can enter text directly in the Search List field, or click the  button to show a list of fields for more specific searching. If the desired field is not shown, click the Fields button for a list of all fields in the current column layout.

Conflict of Interest

PracticeMaster’s Conflict of Interest Search (Search | Conflict of Interest Search) provides robust searching capabilities including whole word or partial word searching and word order, phonetic searching, and record drill-down capabilities on reports.

Files searched in PracticeMaster include the Client file, Contact file, fee transactions, cost transactions, Calendar, Journal, Document Management, and Area of Practice files, which include e-mail records, call logs, research tasks, and phone timer records. If PracticeMaster is integrated with Tabs3, all fields in PracticeMaster that exist in both programs (such as Miscellaneous Lines in the client file), will contain information from Tabs3 in addition to existing information in PracticeMaster.

Note: A field must be marked as Include in Conflict Search in File Maintenance (Maintenance | File Maintenance) in order to be included in the Conflict of Interest Search.

Document Search

The Document Search program (Search | Document Search) is a powerful program used to search the contents of Document Management documents, e-mail attachments, and linked documents associated with PracticeMaster records.

Searching capabilities including whole word or partial word searching; phonetic, stemming, and fuzzy searching; and record drill-down capabilities on reports. Additionally, you can narrow your search to specific dates, clients, document types, and/or users.

Contact Search

The Contact Search (Search | Contact Search) lets you quickly find a single contact so that you can drill down to a phone number or other information for the contact. Searching capabilities including partial word searching, phonetic searching, and record drill-down capabilities on reports.

Note: A field must be marked as Include in Contact Search in File Maintenance (Maintenance | File Maintenance) in order to be included in the Contact Search.

Find and Replace

On any List tab, the Find and Replace program (Edit | Find and Replace) can be used to find one or more records containing specific text, and optionally replace the text with a new value. You can search the current list or just highlighted records, all fields or specific fields.

Find and Replace is a quick and easy alternative to updating multiple records with the same information one by one.

Data can always be found using the various search options in PracticeMaster. Learn more about the various PracticeMaster search features in the PracticeMaster Search Guide.