KB Corner: Exporting Checks Using Positive Pay

September 2025    Tags: Accounts Payable, Resources, Tabs3 Billing

Positive Pay is the common term for the process of providing a list of approved checks to your bank or financial institution. This allows your bank to reject payment on any checks that do not meet the specified values from your list of approved checks (e.g., amount, check number, payee name, etc.), which can significantly reduce the possibility of check fraud.

The Positive Pay Export utility included with Tabs3 Trust Accounting (Trust) and Tabs3 Accounts Payable (AP) allows you to export a list of approved checks that you can provide to your bank or financial institution’s fraud prevention program. The Positive Pay Export utility has multiple configuration options, allowing you to format the export file to meet your bank’s requirements, with separate export configurations for each bank.

Knowledge Base Article R11833, “Exporting Checks Using Positive Pay,” provides information on configuration and exporting, as well as troubleshooting, frequently asked questions, and a sample export file.

Our Knowledge Base can be accessed at support.Tabs3.com. You can also access our Knowledge Base in the Quick Launch by searching for and selecting “Knowledge Base.”