Trust Accounting Q&A: Positive Pay Export

May 2023    Tags: Bank Accounts, Trust Accounting

Our bank has started offering a Positive Pay service and we want to start participating. Does Trust have that capability?

Both Tabs3 Trust Accounting (Trust) and Tabs3 Accounts Payable (AP) include the ability to export a Positive Pay file which can be submitted to your bank.

To configure the Positive Pay export for the first time

1. In the Quick Launch, search for and select “Positive Pay Export.” A First Time Configuration wizard will be displayed.
2. Select the Bank Account you want to configure and then click Next.
3. Specify which additional columns you want to include in the export file. If you are not sure which columns to include, contact your bank to determine their requirements.
4. Specify whether to include voided checks in the export file and if so, which character to use as an indicator, then click Next.
5. Specify the date range of the checks you want to export and click Next.
6. Specify the location to which to save the export file and click Export.

You can now upload the export file to your bank. For future exports, any new checks added since the last export will be included by default.

For more information on using Positive Pay and steps to configure additional banks, see Knowledge Base Article R11833, “Exporting Checks Using Positive Pay.”