Billing Q&A: Flat Fee Billing

November 2023    Tags: Clients, Fees, Tabs3 Billing

We have a client we need to bill a fixed fee amount every month, but we still need to keep track of our hours and productivity. Does Tabs3 Billing have a solution for this?

Tabs3 Billing includes a Flat Fee Billing feature, which allows you to enter your time for a matter normally throughout the billing period, and then write the amount of the fees proportionally up or down to a predetermined amount prior to running statements.

To configure a matter for flat fee billing

1. In the Tabs3 Billing Quick Launch, search for and select “Client Information.”
2. In the Client ID field, select the matter you want to configure.
3. Click the Rates tab and select 0 – Flat Fee Amount in the Billing Rate Code field.
4. Enter the amount you want to bill the client on each statement in the Flat Amount field.
5. Press Ctrl+S.

Once you have configured the matter for flat fee billing, you can enter time in Tabs3 Billing normally.

To adjust flat fee clients prior to running statements

1. Run any reports or draft statements that you need to include the original fee amounts for review or reference.
2. In the Tabs3 Billing Quick Launch, search for and select “Adjust Flat Fee Clients.”
3. On the Client tab, select the range of matters you want to adjust. (Note: Only matters configured for flat fee billing will be adjusted.)
4. On the Transactions tab, select the range of fees you want to adjust. We recommend selecting the end date of the billing cycle as the Thru date of the Fee Date field.
5. Click OK to adjust the fees for the selected matters.

Once the fees have been adjusted, you can run your statements normally.