Quick Tip: Alternate Account Order
March 2018 Tags: Chart of Accounts, General Ledger, Reports
Did you know that you can set up your General Ledger Software (GLS) accounts in an alternate order for reporting purposes? This can be particularly useful when you need to subtotal accounts in more than one way.
In the example below, you can see how the alternate account order can be used for profit centers. The chart of accounts on the left represents accounts broken down by type (i.e., fee income, expense income, etc.), whereas the chart of accounts on the right represents accounts broken down by profit centers (i.e., Lincoln, Omaha, Grand Island, etc.).
To print reports using an alternate account order, you must enable the use of an alternate account order, and then specify the order in the Chart of Accounts.
To enable the use of an alternate account order
- From the Utilities menu, select Edit GLS Client.
- Select the desired Client Number.
- In the Options section, select the Allow an alternate account order to be defined in the Chart of Accounts check box.
- Press Ctrl+S.
To set up an alternate account order, right-click in the Chart of Accounts (File | Open | Chart of Accounts) and select View Alternate Account Order. You can now drag and drop accounts to their desired position. Once defined, reports can be run using the alternate account order by selecting the Use Alternate Account Order check box on the Account tab of any report that has an Account tab.
