Our accountant has requested a list of all of our outstanding checks posted from Accounts Payable. Is there a report for this?
The Journal Report can be run for specific Record Sources and Record Statuses. This means we can run it for records that originated from Accounts Payable and have the status of Unreconciled.
To run a Journal Report for outstanding Accounts Payable checks
- From the Reports menu, select Journal Report.
- On the Dates tab, in the Date Range section, select a Date of All.
- On the Options tab:
- Set Record Source to Specific and select the source of Accounts Payable.
- Set Record Status to Specific and select the status of Outstanding.
- Click OK.
We had to hand write a check from a client’s Trust account. How do we record that check in Trust Accounting?
You can easily add a manual check with a specific check number into Trust.
To add a manual check
- From the File menu, point to Open and select Transaction.
- Select the Trust ID.
- Select a Type of Check.
- Enter the Check # for which you manually wrote a check.
- Enter any other information as needed.
- Press Ctrl+S.
Our accountant needs a list of the unreconciled checks posted from AP. Is it possible to get all unreconciled checks on a single report?
The Journal Report can be run for specific Record Sources and Record Statuses. This means we can run it for records that originated from Accounts Payable and have the status of Unreconciled.
To run a Journal Report for unreconciled AP checks
- From the Reports menu, select Journal Report.
- On the Dates tab, in the Date Range section, select a Date of All.
- On the Options tab:
- Set Record Source to Specific and select the source of Accounts Payable.
- Set Record Status to Specific and select the status of Outstanding.
- Click OK.
Is it possible to combine multiple Trust checks into a single transaction to make the reconciliation process easier?
The Combine Trust Transactions program is used to combine one or more unpaid check, EFT, or deposit transactions into a single combined transaction that can be cleared on the reconciliation.
To Combine Trust Transactions
- From the File menu, point to Open and select Combine Trust Transactions.
- Select the desired Bank #.
- Select a Type of Checks and enter the Check # that will be used for this transaction.
- Click the Select Transactions button.
- Select the desired transactions by clicking in the
(check mark) column. - Click OK.
- Select the desired transactions by clicking in the
- Press Ctrl+S.
Now all of the entries you included on the combined transaction will show as a single item on your reconciliation.
We need to set up a new Bank Account in Tabs3 Trust Accounting. What do I need to do to make sure payments to firm integrate with Tabs3 Billing?
When setting up a new bank account, you must make sure that integration settings have a transaction code specified for the desired payment type(s).
To set up a new bank account to integrate with Tabs3 Billing
- From the File menu, point to Open and select Miscellaneous.
- From the Bank Account tab, press Ctrl+N.
- Enter the information for the new bank account.
- Click the Integration Settings button.
- In the Tabs3 Transaction Codes for Payments section, select a transaction code for the desired payment type(s). We recommend configuring the Regular Payment transaction code.
- Click OK.
Note: For more information on how Tabs3 Software integrates, refer to our Integration Guide.
I recently ran the Trust Account List and discovered that there are some trust accounts with Unpaid/Pending Transactions. Is there a quick way to determine what these transactions are?
The Check Register by Check Number Report can be run to provide a list of unpaid checks by bank account. Unpaid checks have a Check Number of 0.
To print a list of unpaid checks
- From the Checks menu, point to Check Registers and select By Check Number.
- From the Transactions tab:
- Enter a Check Number range of “0” thru “0”.
- In the Type section, select only the Checks check box.
- On the Options tab, optionally enter a Bank Account #.
- Click OK.
Accepting and managing credit card and eCheck payments from your clients has never been easier!
Starting in Version 2020, Tabs3 Billing and Trust Accounting Software (TAS) supports integration with LawPay, making the process of entering payments, client funds deposits, and trust deposits both easy and secure.
Watch this five-minute video here:
Training Videos can be accessed at Tabs3.com/videos. You can also access the videos while in the software by selecting Help | Training Videos.
We had two checks for the same amount on our reconciliation and accidentally marked the wrong check as cleared before finalizing. Is there any way we can go back and correct the reconciliation?
You can use the Undo Reconciliation feature. When undoing a reconciliation, any items that were cleared on the undone reconciliation will be marked as cleared the next time the Reconciliation program is opened. This allows you to make any necessary edits without starting from scratch.
To undo a reconciliation
- From the Checks menu, select Undo Reconciliation.
- Select the Bank Account.
- Select the Statement Date of the reconciliation that needs to be undone.
- Click OK.
Notes: Reconciliations performed prior to Version 18 cannot be undone. Only the most recent reconciliation can be undone. If the check is on an older reconciliation, the more recent reconciliation(s) must be undone first in sequential order.
Did you know that you can print checks right from the Accounts Payable Software (APS) and Trust Accounting Software (TAS) Dashboards?
We’ve made it easier to quickly print checks when you need them.
- In TAS, click the Print Checks button to open the Print Trust Checks program and print a range of checks.
- In APS, click the Print Check button to open the Print Checks program and print a range of checks. Beginning in APS version 20.1.8.804, click the Print Check link next to any invoice to print only that invoice.
Thinking about purchasing a license for our Trust Accounting, Accounts Payable, and/or General Ledger software, but not sure what they offer? Take a quick tour!
The Tabs3 Financials Overview video walks you through the highlights of our financial software. Learn more about how you can easily manage trust accounts, get financial statements, write checks, reconcile bank statements, and print 1099’s in one seamlessly integrated software suite!
Watch this four-minute video here:
Training Videos can be accessed at Tabs3.com/videos. You can also access the videos while in the software by selecting Help | Training Videos.
We sometimes need to print a check for a business that we will likely not work with again. Do we always need to set up these types of businesses as Vendors in order to print a check?
You do not have to enter a vendor for every business for which you want to print a check. A Miscellaneous Vendor can be set up and used to print checks for those entities for which you will only write one check. You will be allowed to enter a different name and address for each invoice or manual check that is entered for a Miscellaneous Vendor.
To create a Miscellaneous Vendor
- From the File menu, point to Open and select Vendor.
- In the Vendor field, enter an unused number.
- In the Name field, enter a name for your miscellaneous vendor (e.g., “Misc Vendor”).
- Select the Miscellaneous Vendor check box.
- Press Ctrl+S.
When an invoice/manual check is entered for a Miscellaneous Vendor, the vendor name along with three address lines, city, state, and zip information is entered in the Address Details window of the Invoice/Manual Check file. This name and address information is saved along with the invoice or manual check entry; it is not saved in the vendor file.
Trust Accounting Software (TAS) and Accounts Payable Software (APS) now support Positive Pay!
Positive Pay Export utility (Checks | Positive Pay Export) allows you to export a list of approved checks that can then be uploaded to your bank or financial institution’s fraud prevention program (commonly known as Positive Pay). The export file is customized separately for each TAS or APS bank account, allowing you to provide the specific information your bank requires.
When you configure a new bank account for Positive Pay, the software walks you through the process of configuring your export file and exporting your first batch of checks. Once you have exported your initial batch of checks, the software tracks which checks have been printed, so you don’t need to specify a date range for future exports.
For more information on this great new feature, check out R11833, “Exporting Checks Using Positive Pay!”
We paid a vendor and then were notified that the check was not needed. I know how to void a check, but is there any way to remove the invoice record from APS?
When voiding a check, you have the option to also delete the invoice that was paid by that check.
To delete an invoice paid by a check
- From the Checks menu, point to Void Checks and select Void Posted Checks/EFTs.
- Select the Vendor, Bank Account, Check #, and Void Date as normal.
- Select the Delete invoices paid by the check check box.
- Click OK.
Note: This option is also available in the Void/Reprint Unposted Checks utility (Checks | Void Checks | Void/Reprint Unposted Checks).
Note: Although the invoice is deleted, the check will still be shown in the voided check list.
I often need to print a check before a client leaves the office. I typically save the transaction and then go to the Print Checks utility. Is there a quicker way to print a check?
You can quickly print a check right from the Trust Transactions program!
To print a check from the Trust Transactions program
- From the File menu, point to Open and select Transaction.
- Enter the check information as you normally would.
- Click the
(Print Check/Receipt) button.
We are looking for firms to provide early feedback on Tabs3 version 2020. The following features will be available in Tabs3 Version 2020:
- LawPay
- Tabs3 Billing – LawPay integration adds a new option for processing electronic payments and client funds deposits
- Trust Accounting Software (TAS) – LawPay integration adds a new option for processing electronic Trust deposits
- Dashboards
- Tabs3 Billing – displays Aged Accounts Receivable, Unbilled work, and graphs comparing the last two years of Cash Receipts and Billing History
- Accounts Payable Software (APS) – displays Unpaid Invoices, Unposted Checks and EFTs, and the total Paid this Month with shortcuts to Print Checks, Post Checks, and the Check Register report
- General Ledger Software (GLS) – displays an overview of your Bank Accounts and a list of Recent Bank Transactions
- Trust Accounting Software (TAS) – displays an overview of your Bank Accounts and a list of Recent Trust Transactions
- Positive Pay
- Positive Pay export from APS and TAS helps provide fraud protection
If you are using Version 19 and are on maintenance, you can jump on board early with these new features. To sign up, visit Tabs3.com/prerelease. If you have any questions, please email signup@tabs3.com.
I selected multiple expense accounts for a check that was posted last week, and now a question has come up regarding which accounts were used. Is there a way I can see the GLS journal entries that were created?
The Check Register has the option to include GLS journal entries created for each individual check.
To include GLS journal entries on the Check Register
- From the Checks menu, select Check Register.
- On the Options tab, in the Check range, enter the check number.
- In the Print section, select the Print GLS Information check box.
- Click OK.
We have a new bank account and the check number they started us at is 2000. Is there a way to make sure TAS defaults the first check number to 2000?
This can be accomplished by changing the Last Check Number Used field in the Bank Account file for the new bank account.
To change the Last Check Number Used
- From the File menu, point to Open and select Miscellaneous.
- On the Bank Account tab, select the new Bank Account.
- In the Last Check Number Used field, enter “1999” (one less than the first check number to print).
- Press Ctrl+S.
We are looking for firms to provide early feedback on Tabs3 version 2020. The following features will be available in Tabs3 Version 2020 later this year:
- LawPay
- Tabs3 Billing – LawPay integration adds a new option for processing electronic payments and client funds deposits
- Trust Accounting Software (TAS) – LawPay integration adds a new option for processing electronic Trust deposits
- Dashboards
- Tabs3 Billing – displays Aged Accounts Receivable, Unbilled work, and graphs comparing the last two years of Cash Receipts and Billing History
- Accounts Payable Software (APS) – displays Unpaid Invoices, Unposted Checks and EFTs, and the total Paid this Month with shortcuts to Print Checks, Post Checks, and the Check Register report
- General Ledger Software (GLS) – displays an overview of your Bank Accounts and a list of Recent Bank Transactions
- Trust Accounting Software (TAS) – displays an overview of your Bank Accounts and a list of Recent Trust Transactions
- Positive Pay
- Positive Pay export from APS and TAS helps provide fraud protection
If you are using Version 19 and are on maintenance, you can jump on board early with these new features. To sign up, visit Tabs3.com/prerelease. If you have any questions, please email signup@tabs3.com.
Although we used to print out checks individually, we have recently started printing checks in batches using the Print Trust Checks program. However, the checks are not being printed in order by Trust Account. Can this be changed?
Checks can be printed in either Entry Order or Trust Account Order. Entry Order will print checks in the order that they are entered into the software. Trust Account Order will print checks in Trust ID order, and if multiple check transactions exist for the same account, they are sorted by transaction date and then reference number.
To change the check printing order to Trust Account Order
- From the Utilities menu, select Customization.
- On the Main tab, in the Check Printing section, select the Trust Account Order option.
- Click OK.
We added a couple of new features to the Print Checks process in Version 19!
When using the Print Checks program (Checks | Print Checks), if the Select Invoices to Print check box is selected on the Options tab, the number of invoices selected and the total amount to pay for all selected invoices are now displayed at the bottom of the Select Invoices window. Additionally, a Tabs3 column has been added that shows the Tabs3 cost status of Paid, Unpaid, or a dash, which indicates no linked cost transaction.
In the print checks program, you can also now select to Exclude Invoices with Unpaid Tabs3 Cost Transactions from the Options tab. When this option is selected, only invoices with the entire cost amount paid will be printed. This allows firms to opt not to pay invoices until a client pays them for the associated cost.
I need to review all of the costs that we advanced last month, and then determine if they are paid or not. Is there a report that I can run for this?
The Check Register has always had the option to show basic Tabs3 cost information. However, in Version 19 you can now also see the cost’s tcode, whether the cost was an advance or expense, and if it has been paid or not.
To run a Check Register with Tabs3 costs
- From the Checks Menu, select Check Register.
- On the Vendor tab, leave all of the fields blank.
- On the Invoices tab:
- Select the desired Bank Account.
- Enter the desired Check Date range.
- On the Options tab, in the Print section, select Print Tabs3 Information.
- Click OK.
Is there any way to print out a duplicate stub when printing checks?
The software can be configured to print a duplicate stub for checks when using laser check forms. The duplicate stub will print on the bottom third of the Trust Check form.
To print a duplicate check stub
- From the File menu, select Print Setup.
- Select the Printer used for printing checks from TAS.
- Click the Check Setup button.
- Select the Print Duplicate Stub box.
- Click OK to close the Trust Check Printer Setup window.
- Click OK to close the Printer Setup window.
Note: Do not select this option if you print checks on a dot matrix printer.
Did you know that you can change your view to see either more fields or fewer fields in certain files?
By clicking the 
(Detail/Rapid) button, or pressing Alt+I, you can specify whether you see all of the fields in a file or only key fields. This option is available in the Tabs3 Billing Fee, Cost, Payment, and Client Funds Entry windows, as well as the APS Invoice/Manual Check Entry window. Detail mode includes all of the fields, whereas Rapid mode simplifies the data entry process by only showing the most pertinent fields.
The following fields are not shown when in Rapid Mode:
Tabs3 Fee Entry – Hours to Bill, Rate, Amount, Category, Bill Code, Rate Code, Status, User ID, Date Entered, Sales Tax
Tabs3 Cost Entry – Timekeeper, Bill Code, Rate Code, Status, User ID, Date Entered, Sales Tax
Tabs3 Payment Entry – Status, User ID, Date Entered
Tabs3 Client Funds Entry – User ID, Date Entered
Accounts Payable Invoice/Manual Check Entry – Due Date, Voucher #, Amount to Pay, Discount Amount, Discount Date, Net Amount, Take Discount, Hold/Pay, User ID, Date Entered
Take a moment to look at these options and see if you can help streamline data entry for your office!
Did you know that you can print a check directly from the Invoice/Manual Check window in Accounts Payable Software (APS) and the Trust Transactions window in Trust Accounting Software (TAS)?
You don’t have to use the Print Checks program to print a single check. Instead, you can use the quick print option in either program.
To quick print a single check in APS
- From the File menu, point to Open and select Invoice/Manual Checks.
- Select the desired Vendor.
- Select the desired invoice or create a new one.
- Click the
icon or press Ctrl+Shift+P.
To quick print a single check in TAS
- From the File menu, point to Open and select Transaction.
- Select the Trust ID.
- Select the desired transaction or create a new one.
- Click the
icon or press Ctrl+Shift+P.
The quick print feature in APS and TAS is a quick and easy way to print a check that you need now. Try it out the next time you don’t need or want to run an entire batch of checks.
Did you know that you can print a Memo line on Accounts Payable Software (APS) checks? Although you can enter text in the Memo field of your invoices, you must be using Check Layout L1572 with the option to print the Memo field selected in order for memos to be printed on your checks.
To specify the check layout
- From the File menu, point to Open and select Miscellaneous.
- From the Bank Account tab:
- Select the Bank Account.
- In the Check Layout section, select Nelco Check Layout L1572.
- Press Ctrl+S.
To specify that the Memo field be printed
- From the File menu, select Print Setup.
- Click the Check Setup button.
- Select the Print Memo on Checks (Only for Check Layout L1572) check box.
- Click OK on the APS Check Printer Setup window.
- Click OK on the Printer Setup window.
Did you know that you can quickly print a single check in Accounts Payable Software (APS) and Trust Accounting Software (TAS) without opening the Print Checks program (Checks | Print Checks)? This can be accomplished via the Invoice/Manual Check Entry (APS) and Trust Transactions (TAS) windows.
To print a single check in Accounts Payable
- From the File menu, point to Open and select Invoice/Manual Checks.
- Select the desired Vendor.
- Select the invoice you want to print, or enter a new one.
- Click the (Quick Print) button.
To print a single check in Trust Accounting
- From the File menu, point to Open and select Transaction.
- Select the desired Trust ID.
- Select the transaction you want to print, or enter a new one.
- Click the (Print Check/Receipt) button.
 |
 |
| Accounts Payable | Trust Accounting |
This method allows you to quickly print a check when you need it, saving you time when you don’t want to print a batch of checks.
It’s after hours and you’ve run into some trouble printing. Something doesn’t look right, it’s printing off the page, or you need to make just a few tweaks to finish your project. However, you’re not sure what to do. What do you do? Check out the Knowledge Base, of course!
Knowledge Base Article R10469, “Frequently Asked Questions About Printing,” provides frequently asked questions regarding the following subjects:
- Printing Statements – Using letterhead for statements, centering statements on the page, reference numbers not printing on draft statements, and what the Compress Address check box in Statement Setup does.
- Printing Reports – What to do when the font is too small, and how to print landscape reports.
- Printing Checks – Printing, printing a second copy of checks, printing a duplicate stub, and printing trust information on checks.
- General Printing Questions – Stopping a print job, specifying different margins, adjusting the Preview window, changing the Offset Adjustment, fixed pitch fonts vs. proportional fonts, and configuring an additional printer.
Our Knowledge Base can be accessed 24 hours a day, 7 days a week, at support.Tabs3.com. You can also access our Knowledge Base while in the software by selecting Help | Internet Resources | Knowledge Base.
Modern technology allows criminals to create forged cashier’s checks that are virtually indistinguishable from legitimate cashier’s checks. As a result, it may take a surprisingly long number of days, even weeks, to catch the forgery. But even when it is uncovered, the victim will still be in the same pickle, since financial institutions will take the position that the person who deposited the check with them is responsible and will charge it back against the depositor’s bank account. This can be devastating, particularly if the account is a law firm trust account.
To help make sure that you or others in your law firm do not fall prey to such devastating consequences, watch the webinar recording to learn more about what to look for in a legitimate check and how to make sure your checks have enough security features to ensure you’re protected against check fraud.
You’ll learn:
- What check security is available
- Common misconceptions of check security
- How to choose which level of check security is right for your firm
- How to print checks directly from Tabs3 software
Tabs3 Trust Accounting Software (TAS) is designed to help your firm keep track of the trust accounts you manage.
TAS tracks an unlimited number of trust accounts and manages up to 99 different bank accounts. The software can warn you when an account goes below a minimum balance, and provides optional credit card processing (merchant account required).
You can print checks, enter manual checks, print trust ledgers for individual trust accounts and bank accounts, reconcile your bank account in the software, and track your checks through a variety of reports.
TAS provides seamless integration with Tabs3 Billing, Tabs3 Accounts Payable Software (APS), and Tabs3 General Ledger Software (GLS).
- In Tabs3 Billing, trust balances can appear on work-in-process reports, trust transactions or balances can appear on billing statements, and payments made to your firm from a client’s trust account can automatically generate a payment in Tabs3. In PracticeMaster, trust balances appear as part of Matter Manager’s Billing Summary.
- IRS Form 1099-MISC information can be printed in TAS or be combined with APS 1099-MISC information.
- Checks and payments from TAS can create journal entries in GLS.
Trust accounting regulations require strict adherence. Tabs3 Trust Accounting Software provides peace of mind with the tools to help your firm manage your trust accounts.
For more information, visit Tabs3.com/TAS, contact your local reseller and consultant, or contact our Sales Department at sales@tabs3.com.
We are changing where we bank for our trust accounts. I have already added the new bank to the Trust Accounting Software and set up each of the clients with new Trust Accounts for the new bank. How can I transfer their balances over to the new bank?
For each trust account in TAS, you must enter a transaction to remove funds from the old bank, and then enter a transaction to add funds to the new bank.
If you will be writing a check from the old bank to the new bank, you can write a single manual check that encompasses all trust accounts, and then enter the check information into TAS for each trust account showing that the funds were removed from the old bank account. Once this has been completed, you can then enter a deposit for each trust account using the new bank account.
Alternatively, if you are not writing a check from one bank to the other, you can enter EFTs instead. When entering EFTs to remove funds from the old bank, enter a positive EFT amount. When entering EFTs to add funds into the new bank account, enter a deposit.
The Tabs3 Accounts Payable Software (APS) makes paying bills easier. You can print checks, track vendors, generate 1099-MISC forms, run reports and check registers, and more!
APS lets you write checks to saved vendors as well as vendors that are not individually tracked in the software. For monthly payments, set up recurring entries to create multiple invoices in one step. Writing a check by hand? Enter a manual check that will show up in your check register.
Tracking vendors is a snap. In addition to name and address, you can save information for frequently used vendors such as the Federal ID number, 1099-MISC information, vendor discount information, and more! Month-to-date, year-to-date, and to date paid figures for each vendor are also tracked for easy reference.
APS integrates with Tabs3 Billing and Tabs3 General Ledger Software (GLS) to bring things together. Costs can integrate with Tabs3 when adding, changing, or deleting an invoice or manual check. When integrating with GLS, journal entries are automatically created when checks are posted, and voided checks will create reversing journal entries.
APS also offers many reports that can be run to determine activity in the software, including a Check Register, Pre-Check Register, Cash Requirements Report, Aged Unpaid Invoice Report, Vendor Analysis, and lists for vendors, bank accounts, recurring entries, and voided checks.
If you are not currently using APS, try it out! You can install APS Trial Software using the Tabs3 CD, or download a free trial. Contact your Tabs3 reseller or consultant, or our Sales Department at (402) 419-2200 for pricing and information.
Note: Tabs3 works exclusively with Nelco to provide you with checks guaranteed to work with Tabs3 software.
